Recruitment Data Privacy Statement

In order to operate the U-Drive Limited recruitment system, we will collect and store personal information you submit to it via this recruitment website. Please read the following privacy policy to understand how the company uses and protects the information you provide.

The online recruitment system is provided and hosted by the U-Drive Limited and its third party supplier. By submitting your personal information, you are consenting to the U-Drive Limited holding and using it in accordance with this policy. The policy is subject to change and any changes to it in the future will be notified on this page. By continuing to use this recruitment site you are agreeing to such changes. We recommend that you check the privacy policy each time you visit this site.

Information that we collect from you and your use of this website

Information you give us

When you visit www.u-drive.co.uk/vacancies you may be asked to provide certain information yourself, including your name, contact details, date of birth and job history.

Some of the information is mandatory in order for U-Drive to consider an application for a vacancy or meet its statutory monitoring and reporting responsibilities. However, where indicated, some of the information is optional and you can choose not to complete.

We may automatically receive and save certain types of information whenever you interact with this website. We use the information to monitor website traffic and to assist with the navigation and user experience of the website.

Information that we will automatically receive includes:

  • Requested URL (Uniform Resource Locator)
  • IP (Internet Protocol) address (this may or may not identify a specific computer)
  • Domain name from which you access the internet
  • Referring URL
  • Software (browser/operating system) used to access the page
  • Date and time pages were visited

Please see U-Drive Limited's 'Use of cookies' page.

Please note, when you apply for a job, login to your candidate homepage or register for email alerts you are entering the web site of a third party supplier (see 2.0 below). U-Drive Limited is not responsible for the cookies set on these pages by the third party supplier. However, you can check how the third party supplier uses cookies.

How we handle the data that is submitted by you

Personal data is collected to facilitate the recruitment process and used for anonymised reporting purposes. Data entered as part of an application is stored in the system and will be made available to an applicant to ‘re-use’ as part of a future application.

Please be aware that the U-Drive Limited uses a third party supplier to hold the information you submit. The third party company will not share your data with anyone other than the company.

In the event of your application resulting in the offer and your acceptance of a position at the U-Drive Limited, your personal information will be sent to and held in the company staff database.

Data Protection Legislation

U-Drive Limited is your data controller. As your data controller U-Drive Limited has notified its activities to the Office of the Information Commissioner as required under the Data Protection Act 1998 (the “Act”) and is listed in the Public Register of Data Controllers. Personal information will only be collected and/or processed by the company in accordance with the Act.

Disclosure of your information

The information you provide to us will be held on third party supplier computers in the UK who act for us for the purposes set out in this policy. They may provide support services to the U-Drive Limited or on the Company’s behalf.

Except as set out in this policy or as required by law, your personal data will not be provided to any third party without your prior written consent.

Data Protection Statement:

The personal data you provide in your application and as part of the recruitment process will only be held and processed for the purpose of the selection processes of U-Drive Limited and in connection with any subsequent employment or placement, unless otherwise indicated. Your data will be retained only for as long as is permitted by UK legislation and then destroyed.

By submitting your personal data and application, you:

  • declare that you have read, understood and accepted the statements set out in this data protection clause;
  • are declaring that the information given in the application is complete and true to the best of your knowledge, and understand that deliberate omissions and incorrect statements could lead to your application being rejected or to your dismissal;
  • are giving your consent to the processing of the information contained in this application and any other personal data you may provide separately in the manner and to the extent described; and
  • are authorising U-Drive Limited to verify or have verified on their behalf all statements contained in this application and to make any necessary reference checks.

Data Retention

Unsuccessful applicant data will be held within the recruitment system for a period of two years before being deleted in order that you can access and re-use data in future applications and we can respond to statutory reporting requests.

Your Rights

The following section explains your rights. The various rights are not absolute and each is subject to certain exceptions or qualifications.

We will grant your request only to the extent that it follows from our assessment of your request that we are allowed and required to do so under data protection laws. Nothing in this Privacy Statement is intended to provide you with rights beyond or in addition to your rights as a data subject under data protection laws.

  1. The right to be informed - You have the right to be provided with clear, transparent and easily understandable information about how we use your personal information and your rights. This is why we’re providing you with the information in this Privacy Statement.
  2. The right of access - You have the right to obtain a copy of your personal information (if we’re processing it), and other certain information (similar to that provided in this Privacy Statement) about how it is used. This is so you’re aware and can check that we’re using your personal information in accordance with data protection law. We can refuse to provide information where to do so may reveal personal information about another person or would otherwise negatively impact another person‘s rights.
  3. The right to rectification - You can ask us to take reasonable measures to correct your personal information if it’s inaccurate or incomplete. E.g. if we have the wrong date of birth or name for you.
  4. The right to erasure - This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your personal information where there’s no compelling reason for us to keep using it or its use is unlawful. This is not a general right to erasure; there are exceptions, e.g. where we need to use the information in defence of a legal claim.
  5. The right to restrict processing - You have rights to ‘block’ or suppress further use of your personal information when we are assessing a request for rectification or as an alternative to erasure. When processing is restricted, we can still store your personal information, but may not use it further. We keep lists of people who have asked for further use of their personal information to be ‘blocked’ to make sure the restriction is respected in future.
  6. The right to data portability - You have rights to obtain and reuse certain personal information for your own purposes across different organisations. This enables you to move, copy or transfer your personal information easily between our IT systems and theirs (or directly to yourself) safely and securely, without affecting its usability. This only applies to your personal information that you have provided to us that we are processing with your consent or to perform a contract which you are a party to (such as pay and compensation services), which is being processed by automated means.
  7. The right to object - You have the right to object to certain types of processing, on grounds relating to your particular situation, at any time insofar as that processing takes place for the purposes of legitimate interests pursued by U-Drive Limited or by a third party. We will be allowed to continue to process the personal information if we can demonstrate “compelling legitimate grounds for the processing which override [your] interests, rights and freedoms” or we need this for the establishment, exercise or defence of legal claims.
  8. Rights in relation to automated decision making and profiling - You have the right not to be subject to a decision based solely on automated processing (including profiling), which significantly affects you, subject to some exceptions. Where this is the case, you have the right to obtain human intervention, voice your concerns and to have the decision reviewed. Contact us

For further information regarding these rights, about this Privacy Statement generally or to make a complaint please contact our Data Protection Officer at;

  • By mail – U-Drive Limited, Fancy Road, Poole, Dorset. BH12 4QH
  • By email – gdrp@u-drive.co.uk

Please provide as much information as possible to help us identify the information you are requesting, the action you are wanting us to take and why you believe this action should be taken.

Before assessing your request, we may request additional information in order to identify you. If you do not provide the requested information and, as a result we are not in a position to identify you, we may refuse to action your request.